Automated ERP Systems - 5 Benefits on Small Businesses

Sep 18, 2019
Nandinee Biswas
Automated ERP Systems Automated ERP Systems

Once used exclusively by larger organization, enterprise resource planning (ERP) software has undergone massive change over the decades. Heralded as a complex infrastructure that needed internal technical teams to manage, it has slowly unfolded to become hassle-free automated ERP systems that hardly require any expert’s service. Today, it is available in a state that is not confined to the size of the organization. Even the small businesses can harvest the benefits of ERP applications.

"The best way to bring value to your organization today is to leverage automation"

- Gartner

What is ERP automation?

ERP automation is the process of removing manual intervention in performing tasks and related malformations. It is meant to bring operational excellence, improve productivity and quality while reducing errors and wastes. As a result, process automation helps businesses to yield reliability required to promote growth and profitability.

Automation in ERP reflects two concepts. While the first one is related to automating legacy business processes, the latter concerns about making the features and functions of the system automated through the inclusion of Artificial Intelligence (AI) technology.

Let’s examine the impacts.

How ERP Automation Effects Small Business Operations?

ERP software contains integrated applications. Each of these tools are meant to manage particular department from a single platform. Centralization automates information flow among department. For example, when your inventory counts reach certain pre-defined levels, the software automatically prompts your procurement team to fill the stock gaps.

Incorporation of AI escalates the capabilities of ERP automation process for a deeper and more seamless handling of workflows, records-keeping, and forecasting. The emerging technology is built to strengthen the applications and impose departmental integration more tightly.

Moreover, the consolidation of data in a central database extends support to perform enhanced data analytics for more informed business decision-making, across all levels and areas in your organization.

With process automation mundane tasks become easier. It saves your employees’ time and provides them opportunity to focus on more engaging work.

Benefits of Automated ERP Systems

Process automation brings in multiple benefits. With it, manual intervention is reduced to bare minimal, which, in turn, eliminates the chance of unintended data entry and duplication errors. As a result, your employees are able to save time that also lowers the operational costs.

Go completely paperless

Your business accumulates tons of data, which increases with each passing day. Managing these on paper leads to havoc piling on desks and stacked in drawers. Utilizing these records completely is near to impossible, which also makes way for inaccuracy and inefficiency in operation management.

An ERP system eliminates the practice of using papers, making it possible to store your business information in a more structured format, on secure servers, and streamlined to a central database. This change brings in the potential to monitor and manage every piece of information that enters the system to make business management easy.

Benefits of Automated ERP Systems

Access real-time reports of processes

Instead of searching through piles of documents to find a particular information, with an ERP software you can automatically extract the data in just a few clicks. The system scans through all the records to instantly generate real-time reports, analyze the business processes, and organize them in efficient manner. This, in turn, helps organizations identify the events or conditions and taking suitable actions.

Increase productivity of resources

ERP systems integrate disparate business processes to make data error free and more efficient. This coherence induces information uniformity among departments, which eliminates any discontinuity and duplication. Decision makers would have access to the complete data at any point of time, which removes the time lag and therefore increases the productivity.

Process automation builds a better workplace. Allocating employees to higher-level tasks makes them happy and more productive, leading to additional efficiency gains.

Attain more flexibility in process management

When information is automatically recorded into your ERP software, it reduces the need for laborious manual data entry tasks to bare minimal. These systems allow indexing and retrieving of info from any electronic device. When your access to the business operations are no more restricted to the device, it empowers you to attain more flexibility in process management.

Impose better control on operating costs

Investing on perfect ERP software curbs operating costs. The systems` functionalities allow you to automate data entries, which reduces investment on manpower whilst ruling out the risk of manual errors. Besides, when the key business processes are automated, it empowers your company to become more agile and efficient in controlling expense and improving profits.

"The best way to bring value to your organization today is to leverage automatio"

-David Mahdi, Senior Director Analyst at Gartner

Overall, the ERP automation software brings significant improvement in operational efficiencies. And this is evident even in small businesses. Focus Softnet offers power-packed ERP systems for small businesses, which have capabilities to enhance the functionalities of all your business operations.

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