Best Practices for ERP Implementation Success

Aug 21, 2018
Nandinee Biswas
best practices of ERP system best practices of ERP system

The increasingly growing complex business environment requires timely inter-functional data flow for effective decision making, management of inventory, accounting, procurement, human resources, sales, and other functional units. In this context, an organization needs an efficient enterprise resource planning system that can improve the workflow and reduce costs, providing competitiveness to the business. A successful ERP deployment can bring extraordinary benefits to businesses, but if not properly done, it would be a complete loss of time and resources.

ERP implementation requires serious efforts and commitment, not only from the vendors and their support team but also from the client. Here we have included the best practices for ERP implementation success that would help you to quickly and efficiently deploy the solution in your organization by avoiding the usual roadblocks.

Understand the Key Operational Requirements

An ERP system is intended to effectively manage all the core business processes of any organization. So, the first step in executing the system implementation is to get a thorough understanding of what the business operations comprise of.

Business owners can collect information from all the managers and stakeholders from different departments involved in the whole process to understand real requirements and challenges. On the basis of information, you would be able to define and prioritize key process requirements and ultimately, able to evaluate and select the ERP software that has matching technical capabilities.

Recognize the value of planning

Implementing of an ERP system would not happen overnight, it takes multiple stages to get it completed so that everyone at the business establishment gets familiarized with the new mechanisms. A clear and carefully designed deployment strategy serves as an essential framework to shape the path for a successful ERP implementation. This well-defined structure helps organizations to tackle the complexities involved by splitting the work into smaller phases, making them much easier to manage and keep within scope. This also ensures that everyone involved are on the same page.

Set realistic expectations

ERP is a powerful software that can completely change the way any company does business. It can streamline all operations, improve visibility, reduce costs, enhance resource allocation among many other advantages. However, for an ERP solution to offer seamless user experience, it needs to be first incorporated with complex business functions like accounting, human resource management, CRM, etc. The process takes careful planning as well as ample time for execution. Thus, setting realistic expectations is important to have a clear view of when the system can be expected to start delivering the benefits on its full scale.

Invest in training

ERP software implementation impacts all the operations of an organization. Every activity, including the day-to-day tasks update, is required to be done in a different way, through the system. Employees need support to cope with this change. Investing in the training of employees in the new software enables them to deal with the new system in a much better way. Also as trained users, they would be more familiar with the application, know the tools better, which will result in the ERP being used internally sooner and more comprehensively than projected.

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Ensure proper resource and project management

Implementing ERP solution enables management to have a consolidated view of every part of supply chain operations. It provides accurate, relevant, and up to date information about things like shipment in transit, where it is and when it will reach the warehouse. Also, the employees in the stores and in the warehouse can have a role-based access to this knowledge so that a consistent and accurate information is shared with all relevant people across the entire organization.

Real-time inventory management

Successful implementation of ERP system requires support from the entire departments and operations within the organization. Before starting the deployment, ensure that the employees are aware of the necessity of the software for the business and their role in the installation process. Also, make sure that there are adequate staff resources in place to oversee the project through its completion as insufficient manpower might lead to overworked and less-than-optimal implementation of the software.

Focus Softnet is one of the most trusted ERP software providers in 17 countries worldwide. Our customizable solutions are tailored to fit the specific requirement for your organization. We follow best-in-class deployment strategy to ensure fastest software implementation with best ROI. To learn more about our products and services, click here and get a free consultation or demo.

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